Chain of Custody and Sustainable Sourcing Policy

Purpose. This policy explains how Timberline keeps certified wood separate and traceable from forest to customer and how it sources any bought-in timber and wood products.

1.Purpose

Timberline holds chain of custody certification so customers can rely on the certified claims on its invoices and delivery dockets. This policy sets the rules that protect that claim across the log yard, the mill, the merchandising yard and purchasing.

2.Certified and controlled material

Logs from Timberline's certified estate and allocation are certified material. Bought-in logs and timber must be accompanied by a supplier invoice showing the supplier's chain of custody claim and certificate code, or they must be assessed as controlled wood through the due diligence procedure. Material that fails due diligence must not be purchased.

3.Segregation and identification

Certified material must be physically separated from non-certified material at every stage, or handled under the percentage system approved in the certification scope. Every log batch, kiln charge and pack must carry a batch identifier recorded in the log yard register so that the claim can be traced back to the source.

• Segregated bays in the log yard for certified and non-certified logs
• Batch identifier on every pack tag
• Certified claim printed on invoices and delivery dockets only for eligible product
• No mixing of claims within a pack

4.Records

The Chain of Custody Certified Material Register must record every certified input and output. Purchase, production and sales records must be kept for at least five years and be available to the certification auditor.

5.Training

All staff who receive, grade, produce, tag, quote or despatch timber will be trained in this policy at induction and again when the certification scope changes. Training records will be kept by Corporate Services.

6.Internal audit and review

The SHE and Certification Manager will conduct an internal audit of the chain of custody system at least once a year and before the external surveillance audit. Non-conformances must be recorded, assigned an owner and closed within the agreed time. This policy will be reviewed every year.